We begin by listening . . .
Every group movement to Bali is unique. Initial contact with a client often starts as a follow-up telephone call to an initial email during which we try clarify the projected size, dates and specific requirements of each movement. An understanding of the day-by-day program of a group and, perhaps, a discussion of what’s worked and didn’t on previous events in other destinations, will help us prepare a meaningful short list of hotels and venues ideally suited while offering creative suggestions on how to maximize the group’s coming experience of Bali.
We believe the key to successful event management is achieving an exact understanding of what our client wants while making them aware of some of the countless options for meetings, conferences, incentives and exhibitions and then focusing on exceeding the highest expectations of our customers.
Why an event organizer?
Some companies have a hard time understanding the need or the role-played by a professional conference organizer (PCO) such as Bali Discovery Events.
Won’t the involvement a PCO increase the cost of your planned event in Bali?
Our experience has proven that our participation reaps benefits for our clients both in terms of the quality of experience and price. Think of engaging us as an inexpensive and very efficient way of having a group of senior destination specialists joining your team for the period including the planning and execution of your visit.
Bali Discovery Events works to secure the best price and best value for you based on our extensive knowledge of the local market. As temporary members of your team you obtain our candid appraisal of each venue or accommodation provider as regards the specific requirements of your travelers. We have “the big picture” and provide a short list of recommended hotels and venues accompanies by a confidential analysis sent to the client on the plusses and minuses of each option together with money saving suggestions on gala evenings, identifying any logistical issues (e.g. construction projects, traffic, local holidays, etc).
Responding professionally and quickly to client enquiries, we take care of all the small details that can spell the difference between a successful event and dismal failure. Our staff includes people with decades of accommodation industry background, computer and registration systems, stage and show productions and food and beverage professionals.
Whenever possible, we prefer to work with our clients on a “fee basis.” In this way the client has full access to all written communications with suppliers and can, if they choose, participate in key negotiations. With no hidden charges of commissions, this approach allows the PCO and the Client to always be operating from the same page.
Our clients often find Bali Discovery Event’s involved in the budgeting and planning functions invaluable. Involvement in the budgetary process from the earliest conceptualization stage until a post event final financial summary, we are able to make sure all costs are provided for and suggest possible savings on a line-by-line basis.